The modules are separate where they should be and connected where it counts: attendance, projects, supervisors, costs, clients, and payroll.
Each check-in captures the evidence that matters: GPS location, selfie confirmation, geofence status, and the project the shift belongs to.
Staff can only clock in when physically present at authorized project sites. Location coordinates captured on every punch.
Mandatory photo capture on every punch to prevent buddy punching and confirm identity at the point of attendance.
Configurable digital boundaries (radius in meters) around each project site. Check-ins outside the zone are flagged or blocked.
Every check-in is tied to a specific project and customer, giving attendance records full operational context.
Automated tracking of breaks, overtime hours, and total daily/weekly hours with configurable thresholds.
Configurable grace periods, auto-checkout rules, weekly off rules, and late/early thresholds per company.
Staff submit missed-punch requests directly from the mobile app (PWA) for HR approval — keeping records accurate without admin chasing.
Automated lockout after sequential failed login attempts. IP-based rate limiting protects staff and admin accounts from unauthorized access.
Staff can reset their PIN via OTP sent to registered email or phone. Rate-limited OTP sessions with expiry for secure self-service recovery.
Admins and supervisors see what changed, who approved it, and which records still need attention.
Real-time view of active sites, checked-in staff, total hours, and today's exceptions at a glance.
Granular permissions system with Admin, Supervisor, and Staff roles with customizable permission sets.
Live tracking of all check-ins, check-outs, late arrivals, early exits, and missed punches with drill-down details.
Supervisors only see data for projects they manage. Clear boundaries. No accidental access to other teams' records.
Logs of every attendance change, approval, and admin action. Defensible for governance and compliance reviews.
Admins get real-time alerts on leave requests, attendance issues, trip events, and system activity. Background push notifications reach staff even when the app is closed.
Broadcast shift updates, urgent alerts, and important notices to all staff, specific project teams, or individuals. Priority levels auto-escalate to WhatsApp. Track delivery and read receipts per recipient.
Visual analytics with interactive charts for attendance trends, project utilization, cost breakdowns, and workforce performance over time.
Full dark mode and light mode support across the admin portal with smooth CSS variable-based theme switching.
Keep vehicles, trips, budgets, clients, invoices, and staff schedules tied to the same operational record.
Full vehicle registry with assignment to projects, odometer tracking, and daily cost generation.
Drivers can start/end trips from the PWA with GPS coordinates, odometer readings, and project attribution.
Link labor hours and vehicle costs to project budgets. Track Budget vs. Actual spending in real-time.
Manage client records and link them to projects for organized billing and clear commercial traceability.
Create and manage invoices linked directly to projects and customers. Cleaner billing, no spreadsheet handoffs.
Visual drag-and-drop scheduling with conflict detection, recurring shifts, and multi-staff bulk assignment.
Automatic notifications to staff on project assignments, schedule changes, shift cancellations, and leave approvals via WhatsApp (Meta, Twilio, MessageBird, Infobip, Vonage) and SMTP Email with branded templates.
Configurable email alerts when attendance records are manually modified. Supports immediate, weekly digest, and monthly summary delivery schedules.
Stop losing equipment to job sites. Register tools and vehicles once, assign them to staff with handover sign-off, set return dates, and get overdue alerts automatically. Full audit log of every assignment and return.
Build reusable task checklists and attach them to project shifts. Workers confirm required steps before signing off — standardizing on-site task completion with a verifiable record.
Move verified attendance into payroll, leave, compliance, and reporting without rebuilding the data by hand.
Generate verified CSV exports with base salary, OT pay, deductions, and net pay calculations.
Centralized tracking for annual leave, sick leave, and public holidays with approval workflows.
Built-in workflow for staff to request corrections. Admin approval queue for missed punches and exceptions.
Pre-built dashboards for Attendance Summary, Project Utilization, Costing Analysis, and Staff Performance.
Track staff document expiry (visa, medical, certifications) with automated alerts before deadlines.
Installable mobile app for staff — self-service attendance, leave requests, schedule view, trip management, and document access (ID, passport, visa). Works on any phone, no app store required.
Staff and admins authenticate via Google OAuth. Secure login without another password to remember.
Full JSON snapshot export of all company data (staff, projects, shifts, costs, invoices, and settings) for disaster recovery and compliance.
Auto-generated branded PDF reports for attendance summaries and payroll records with company logo, address, and formatted tables.
Configurable auto-deletion policies for check-in photos and sick leave certificates to manage server storage and data privacy.
Customize admin dashboard refresh intervals, project display counts, and project filtering for a tailored operational view.
Built-in Stripe-powered billing with plan management, trial tracking, upgrade/downgrade flows, and payment history — all from the admin portal.
Let clients review their own project data without giving them admin access: assignments, attendance summaries, costs, and man-hours.
Customers log in with email and a 6-digit PIN. JWT-based authentication and role-locked access keep clients inside their own data.
Clients see all projects linked to their account with assigned staff counts, project addresses, and real-time status.
View which staff members are assigned to each project, their designations, categories, and today's scheduled shifts.
Clients can view total project costs vs. budget, accumulated man-hours, and shift counts for transparent billing.
Complete data isolation — clients can only access projects belonging to their customer record within the tenant.
Direct answers about the verification, governance, and reporting features that make CrewForce360 useful for field teams.
The core verification features are GPS check-in, geofence enforcement, selfie validation, project-linked shifts, supervisor approvals, attendance regularization, audit trails, and payroll-ready exports.
CrewForce360 reduces unreliable records by validating where the worker checked in, confirming identity with a selfie, linking the shift to a project, flagging exceptions, and requiring review before records move downstream.
Yes. Attendance and labor records can be linked to customers, projects, vehicles, costs, schedules, and invoices, giving teams a cleaner view of project utilization and client-facing labor data.
Yes. Staff use a mobile-friendly app for check-in, check-out, breaks, leave requests, schedules, trips, and document access. It is designed for field use, not office-only workflows.
Bring us your site structure, approval flow, and payroll process. We will walk through the fit.
