From Setup To Payroll Export In Four Steps
Four steps: configure, assign, verify, export. No months-long setup. No consultant required. Just a tighter field operation starting week one.
Create Staff, Customers, Projects, and Site Rules
Open the web admin console and build your operational foundation. Add your workforce, create customers and projects, draw geofence boundaries, and set site-specific rules. Everything downstream depends on getting this right.
- Add staff records with roles and contact details
- Configure customers and create linked projects
- Set up geofence rules per project site
- Define attendance policies and working schedules
- Configure leave types and holiday calendars
Assign Workers to Projects and Configure Attendance Policies
Link workers to specific projects and supervisors. Set overtime thresholds, break requirements, shift hours, and validation rules before anyone goes live. Your policies drive the records — get them right here.
- Assign workers to customers and projects
- Set supervisor-level access and visibility
- Configure overtime and break policy rules
- Set attendance validation requirements per site
- Confirm roles and permissions across the team
Staff Check In from Mobile Using Location and Selfie Validation
Workers use the CrewForce360 mobile app to check in and out. GPS location is recorded, geofence rules are applied, and a selfie is captured for identity verification. Breaks are tracked from the same interface.
- Mobile check-in with GPS location capture
- Geofence validation on check-in
- Selfie capture for identity confirmation
- Break start and end tracking
- Check-out with attendance record finalization
Managers Review Attendance, Leave, Exceptions, and Payroll Export Data
Admins and supervisors review the full attendance record. Flag exceptions, process correction requests, approve leave, and finalize records. Once clean, export structured attendance data directly to payroll.
- Review real-time attendance monitoring dashboard
- Process exception and correction requests
- Approve or reject leave requests
- Apply policy rules and finalize records
- Export structured attendance data for payroll
What CrewForce360 Delivers at the End of the Process
Verified Attendance Records
Every check-in confirmed by GPS, geofence, and selfie. Auditable from source.
Project-Linked Labor Data
Attendance that carries project, customer, and supervisor context.
Clean Governance Trail
Corrections, approvals, leave, and exceptions all tracked and resolved.
Payroll-Ready Export
Structured attendance data ready for payroll processing and operational reporting.
Common Questions
How long does setup take?
Setup is designed for days, not months. Configure sites, projects, and crews, then start verifying attendance without a long implementation project.
Do workers need to install an app?
Workers use a mobile app for check-in. For high-turnover or temporary crews, a web-based check-in flow is also available so there is no app-store install required.
What happens if a worker checks in outside the geofence?
Out-of-geofence check-ins are flagged for supervisor review. You can configure whether to block them outright or allow them with a reason captured for audit.
How do attendance records flow into payroll?
Approved hours export cleanly to payroll and accounting systems via standard formats. Custom integrations to specific payroll providers are available on higher plans.
Can supervisors approve hours from the field?
Yes. Supervisors can approve, reject, or correct hours from a mobile device. No need to wait until they are back at a desk.
Ready to Walk Through the Platform?
See the full flow in a live demo tailored to your team.